Dear PAMS Users,
We are pleased to announce the creation of a new Deliverable Category, Type, and Statuses designed to track refund checks processed by EFM using BruinBuy Plus. These new values will enable users to track the status of refunds and be alerted on their worklist when their action is required.
EFM Accountants will create a “refund” deliverable when they are alerted to the need for a refund to the sponsor and update the status until the AP office processes the refund and posts it to the General Ledger.
Refund deliverables will appear on departmental worklists when EFM is awaiting cost transfers and/or the removal of an encumbrance from the fund to proceed with the refund submission. The new Reason Code “Pending Cost Transfer/Encumbrance Removal” will be utilized to indicate the action required. Fund Managers should review and act on these deliverables promptly to ensure timely submission of refunds to the sponsor.
Below is a summary of the new values:
- Deliverable Category: Refund
- Deliverable Type: Refund
- Deliverable Statuses: Submitted to CM, Submitted to AP
- Reason Code: Pending Cost Transfer/Encumbrance Removal
More information on deliverable attributes can be found on the quick guide available on the EFM Website under the PAMS FAQ #24 and PAMS Training Materials and Resources pages.
For questions about funds in your worklist, reach out to the EFM accountant. For all other questions about this release, please reach out to PAMS Help.
Thank you,
PAMS Help
PAMSHelp@research.ucla.edu
Phone: 310-794-0008