Category Archive

Dear Colleagues,  We would like to issue a correction to the announcement sent out earlier by EFM. The original announcement was sent without the intended attachment. Please find it included below. We apologize for any confusion this may have caused and appreciate your understanding. Sincerely, Katie Cadle | Manager  Research Finance Compliance | UCLA Extramural Fund Management Dear Colleagues,  As communicated … Read More

Dear Colleagues, This is a friendly reminder to submit your feedback on the draft of the new procedure for the “Financial Closeout of Federally Sponsored Projects” by May 9, 2025 to EFMOperations@research.ucla.edu. The draft and other relevant documents can be found here. Sincerely, Yoon LeeSenior Director, UCLA Extramural Fund Management April 11, 2025 Dear Colleagues, As announced at RAF yesterday, … Read More

To: CAOs and CFOs, What you need to know: • New procedure for “Financial Closeout of Federally Sponsored Projects”, which will be effective August 1, 2025, is developed to support the campus to comply with Federal requirements while ensuring full recovery of project costs.• Departments are encouraged to evaluate the current business processes to ensure timely review and reconciliation of … Read More

Dear Colleagues, As announced at RAF yesterday, April 10th, EFM is pleased to share that a draft of the new procedure for “Financial Closeout of Federally Sponsored Projects” is available for your review here. The new financial closeout procedure for federal awards is developed to strengthen compliance and our ability to recover project costs in full while increasing efficiency and … Read More

Dear Colleagues, As shared at RAF today, March 13th, EFM will be hosting the webinar to present the new fund closeout procedure for federal awards. Registration is required to receive the Zoom meeting information. Please register here. Federal agencies’ stricter enforcement of timely closeout required UCLA to evaluate the current fund closeout procedure. The campus workgroup was established to identify … Read More

Dear Colleagues,   ORA is pleased to announce the release of a new version of the RAPID Closeout Tool (version dated 2/3/2025). Please download the latest version of the tool, available in the ORA Online Resource Center.  This latest version resolves a previous excel display issue with the generation of certain reports on the tool. Before the RAPID Closeout Tool can be used with Excel, the … Read More

Dear Colleagues, We are pleased to announce enhancements to the Closeout Packet Status Report on the ORA Online Resource Center: Department Dashboard. These enhancements will provide improved visibility into the closeout packet submission status to EFM. As a reminder, the Closeout Packet Status Report allows users to search for the closeout packet status by organization hierarchy, sponsor type, closeout packet due date, and … Read More

Dear Colleagues, This email is to remind you of the EFM 2024-2025 Winter Holiday Closure and the corresponding important deadlines for the Closeout Packets and for high-risk payroll and non-payroll cost transfers that require EFM approval: In observance of the UCLA Winter Holiday Closure, Extramural Fund Management will close at 5:00 PM, Friday, December 20, 2024, and will reopen at 8:00 … Read More

Dear Colleagues,  ORA is pleased to announce the release of a new version of the RAPID Closeout Tool (version dated 8/8/2024). Please download the latest version of the tool, available in the ORA Online Resource Center. This latest version includes updates to the Training Grant – Postdoc Allowable/Unallowable Benefits tab to reflect the FY24-25 unallowable CBR rates (see ORA News … Read More

Dear Colleagues, The Composite Benefits Rates (CBR) for different Employee Groups for FY24-25 are available on the Business & Finance Solutions website. Per the NIH Grant Policy Statement Section 11 Ruth L. Kirschstein National Research Service Awards, costs normally associated with employee benefits (such as FICA, workman’s compensation, life insurance, union dues, and unemployment insurance) are unallowable. The unallowable benefit percentage included in the CBR … Read More